Risk Assessment

Date reviewed: 01/06/2020

We have created a COVID-19 specific risk assessment.

This document provides additional considerations to be taken during the outbreak of COVID19.

The aim of this risk assessment is to protect the welfare of Bee Active employees, volunteers, children and adults by reducing potential hazards during Bee Active sessions. The risk assessment process is a key element of ensuring all appropriate measures are identified to assist the achievement of this aim.
Definitions:
  • Hazard – something with the potential to cause harm.
  • Risk – the likelihood of the harm being realised and the severity.
All Bee Active employees will have the responsibility for ensuring that there are suitable and sufficient risk assessments for the settings that they deliver in. They may delegate the task of carrying out the assessment to “competent” staff. Competency for the purpose of carrying out a risk assessment means: – An understanding of the work activity and best practice; – An understanding of the regulations they are complying with; – The ability to be objective and remain impartial. Employees of both the settings and Bee Active will be expected to comply with preventative measures identified by risk assessments. Failure to do so may put themselves or others at risk.
Hazard DescriptionWho could be harmed?Action to be takenBy Who?When
Grounds and SurfacesRaised areas, damaged or uneven Children, Staff, Visitors or Volunteers.Ensure that playing area is fit for purpose and well maintained, repair any damaged or uneven areas as soon as possible. Ensure dangerous areas are highlighted to children and staff prior to the session commencing. Loose carpet should be repaired and tripping hazards including rugs and mats removed.Setting management team, Visually checked by BA staff. Prior to session commencing.
Grounds and SurfacesHard and unsuitable for energetic playChildren, Staff, Visitors or Volunteers.Ensure that the playing area is fit for purpose. If outside: a soft play surface is preferred, if session is taking place on concrete ensure loose stones are swept away and the area is dry and free from litter. If the session is taking place on grass ensure that the grass is dry, and of a suitable length. If inside: carpet is the preferred surface for the session to take place on, if the session is taking place on tiled, laminate or a screed surface then steps must me taken to ensure that the surface is dry and free from litter and obstacles.Setting management team, Visually checked by BA staff. Prior to session commencing
Grounds and SurfacesStairsChildren, Staff, Visitors or Volunteers.Ensure session is set up a safe distance from stairs. If children have to use a flight of stairs to get to or depart from a session coach to ensure that there is a fixed handrail, the stairs are clean, have a non slip surface and that children walk safely up/down them.Setting management team, Visually checked and implemented by BA staff. Prior to session commencing, or prior to children using stairs.
Grounds and SurfacesDirty, wet or slipperyChildren, Staff, Visitors or Volunteers.Ensure that the surface of the designated playing area is clean so that children can see the surface. Ensure that the playing area is dry and free from anything that may cause children, staff, visitors or volunteers to slip. If the playing area is outside and a wet surface is unavoidable then measures should be made by the coach to ensure that the activities planned are safe in the conditions.Setting management team, Visually checked by BA staff. Prior to session commencing.
EnvironmentObstacles in fire exits, in and around the playing area and in front of doors.Children, Staff, Visitors or Volunteers.Ensure any obstacles are removed from in and around the playing area, in front of doors and fire escapes and store them away safely. Coaches should ensure all participants are aware of any fixed obstacles that may pose risk to the safety of the participants or staff. Portable furniture such as tables, bookcases, chairs, cabinets etc. should be removed from the room or moved away from the designated playing area.Setting management team, Visually checked and implemented by BA staff. Prior to session commencing.
EnvironmentWindows of glass furniture.Children, Staff, Visitors or Volunteers.Ensure all glass below 2m is safety glass, or adequately guarded against breakage. Be mindful of equipment that could cause a breakage to glass and site all activities a safe distance from the glass.Setting management team, Visually checked and implemented by BA staff. Prior to session commencing and during session.
EnvironmentIf children fall against sharp or hard edges, they may suffer an injury.Children, Staff, Visitors or Volunteers.Draw attention to fixed obstacles. Inspect area prior to start of session, remove isolate any hazards Control pace and numbers of people active in the space. All hard surfaces are protected e.g. corner protectors on tables. Make children aware of potential hazards. Setting management team, Visually checked and implemented by BA staff. Prior to session commencing and during session.
EnvironmentDoors. Heavy doors causing risk of finger traps or injury. Children, Staff, Visitors or Volunteers.Ensure that where appropriate doors are fitted with anti finger trap fittings around door frames to reduce the risk of trapping fingers, particularly if children have to go through a door to get to the designated playing area. Make children aware of heavy or sprung doors and supervise their opening. Fire doors should not be propped open. Setting management team, Visually checked and implemented by BA staff. Prior to session commencing and during session.
EnvironmentGarden HazardsChildren, Staff, Visitors or Volunteers.Ensure low hanging branches are trimmed back, sharp plants and shrubs are removed, leaves are collected if they have fallen from a tree and the area is free from dirt and potential slipping hazards. Ensure that any gardening equipment or fertilizers/plant foods are removed from the area and stored appropriately. Setting management team, Visually checked by BA staff. Prior to session commencing and during session.
Electric and LightingPoor LightingChildren, Staff, Visitors or Volunteers.Ensure that every designated playing area has adequate lighting to reduce the risk of trips, slips and falls. Adequate lighting will ensure that children and staff can clearly see and use equipment safely and navigate space.Setting management team, Visually checked and implemented by BA staff. Prior to session commencing.
Electric and LightingPrior to session commencing and during session. Children, Staff, Visitors or Volunteers.Ensure plugs are out of reach of the children or socket covers used to prevent children being electrocuted, scalded or burnt.Setting management team, Visually checked by BA staff. Prior to session commencing.
Electric and LightingFaulty Electrical Equipment Children, Staff, Visitors or Volunteers.Defective equipment immediately removed from use (both internal equipment belonging to the setting and external equipment belonging to BA) including: televisions, Apple TV, ipads and audio equipment. Setting management team, Visually checked and implemented by BA staff. Prior to session commencing.
ClimateRoom temperature is not appropriateChildren, Staff, Visitors or Volunteers.Ensure that the climate that the session is taking place in is adequate and take necessary steps to ensure that the conditions do not become to extreme. If the room temperature is to high, open windows and doors to allow fresh air to enter the room and allow for periods of rest. If the temperature is too cold ensure that all windows are closed and request that children wear an additional layer or 2. If the temperature becomes too cold even when the children are wearing additional layers then the lesson should be conducted inside. Setting management team, Visually checked and implemented by BA staff. Prior to session commencing and monitor throughout the session.
ClimateCold Wet and/or icy conditions. Children, Staff, Visitors or Volunteers.Setting to ensure participants wear appropriate clothing for weather conditions. BA coaches to be aware of the impact that the weather has on the session safety and manage activities accordingly. If weather conditions are not appropriate to deliver the session safely then alternative arrangements should be made e.g. indoor climate controlled environment. Asses the environment for slip hazards such as sheet ice or puddles. Make the session participants aware of the hazard and conduct the session a safe distance from the hazard. Setting management team, Visually checked and implemented by BA staff. Prior to session commencing and monitor throughout the session.
ClimateHot / Humid conditions Children, Staff, Visitors or Volunteers.Setting to ensure participants wear appropriate clothing for weather conditions. Ensure sun cream/block is applied when necessary and plenty of fluids are readily available for the children to prevent sunstroke or sunburn, dehydration or exhaustion. BA coaches to be aware of the impact that the weather has on the session safety. BA Coaches also aware of the importance of self hydration, keeping covered up, wearing sun cream and taking regular breaks.Setting management team, and BA staff.Prior to session commencing and monitor throughout the session.
SecurityArea secure: doors, windows & alarmsChildren, Staff, Visitors or Volunteers.Ensure that the doors windows and alarms are in good working order and that they are secure to deny children from leaving the setting, and other people entering without permission. Ensure any perimeter fencing is adequate and fit for purpose.Setting management team, visually checked by BA staff.Prior to session commencing.
SecurityVisitors - identified and expected, signed in /out & aware of fire/evacuation procedure.Children, Staff, Visitors or Volunteers.Ensure that the setting has an appropriate system in place to ensure that security is maintained in the setting and during BA sessions. Ensure visitors are aware of fire/evacuation procedures?Setting management team, visually checked by BA staff.Prior to session commencing.
SecurityMedia and participation consent signed by parent or guardian for every child.Children, Staff, Visitors or Volunteers.In the case of BA organised events and clubs (such as holiday club) participation and media consent is indicated by the parent or guardian at the time of booking. Senior Coaches should access this and check the consent before posting anything to our social media channels. In other settings such as Schools, it is the responsibility of the setting staff to ensure that parents/guardians have signed and returned their child's consent forms for participation and media prior to participating in any BA activity. Setting management team, visually checked by BA staff.Prior to session commencing.
EquipmentExternal and internal equipment in poor working condition or broken. Children, Staff, Visitors or Volunteers.Check equipment daily for defects before the children use it and remove any default equipment from use of both internal equipment belonging to the setting and external equipment belonging to BA.Setting management team, and BA staff.Prior to session commencing and monitor throughout the session.
EquipmentIncorrect use of equipment and handling of equipment unsafely and inappropriatelyChildren, Staff, Visitors or Volunteers.Reinforce safety messages and game rules. Explain and instruct clearly the uses and correct handling of equipment to children and staff. Work in controlled groups with specific individual tasks. Establish safe spacing between each group. Discipline any negative or potentially dangerous behavior. When new equipment is purchased or encountered, BA Coaches should make the the management team aware, if this is something that they are unsure how to use, have not used before, or have not used in a while, so that appropriate training can be put into place. Setting management team, and BA staff.Prior to session commencing and during the session.
EquipmentSoft & Hard Equipment could be vectors for pathogenic organismsChildren, Staff, Visitors or Volunteers.Ensure hard equipment is regularly wiped with antibacterial wipes or soaked in sterilizing fluid, and soft/porus equipment is regularly laundered.Setting management team, and BA staff.Prior to session commencing.
EquipmentChildren and staff wearing inappropriate clothing and accessories for purpose. Children, Staff, Visitors or Volunteers.Visual check of participants and staff, they should wear appropriate clothing and footwear, remove jewelry and tie back long hair.Setting management team, and BA staff.Prior to session commencing.
HandlingIncorrect carrying of equipment and large pieces of play equipment leading to back pain or injuryChildren, Staff, Visitors or Volunteers.Ensure that the staff from the setting and BA receive manual handling training and that a sufficient number of trolleys are available for moving large play equipment. Ensure children refrain from attempting to or picking up/moving large pieces of equipmentTraining provided by setting management for their staff and by BA for their staff.Prior to the movement of equipment.
HandlingHandling on a StaircaseChildren, Staff, Visitors or Volunteers.BA staff should not carry large or heavy loads up/down stairs. We understand that in some instances it is necessary to carry a heavy/large load up stairs, such as at the BA HQ. Please seek assistance from one or more colleagues. If the item remains too heavy or large please inform a member of the management team who will make an individual assessment of risk.Setting management team and BA staff. Prior to the movement of equipment.
EmergencyEmergency contacts/medical recordsChildren, Staff, Visitors or Volunteers.Ensure that the setting has an up to date log of emergency contacts and medical records for both the staff and children. It is best practice to ask setting staff if there are any medical needs that you should be made aware of before coaching a session. setting management team, checked by BA staff.Prior to session commencing and as information is received.
EmergencyFirst AidChildren, Staff, Visitors or Volunteers.Ensure that there is a member of staff present with first aid certificate at all times and that a first aid kit easily accessible throughout the duration of the BA session. Prevent: Follow aerobic and mobilising warm up exercises. Use appropriate size/weight equipment. Follow governing body guidelines and adhere to safe practice & reinforce safety messagesSetting management team, Visually checked and implemented by BA staff. Prior to session commencing.
Food Preparation and Meal timesContact with steam, hot water, hot oil and hot surfaces. Staff may suffer scalding or burns injuries.Staff, Volunteers.Staff aware of the risks of releasing steam. Water mixer taps provided. Boiling water should be kept away from children at all times. Hot taps should be labeled. Staff should have access to a first aid box. Setting management team, Visually checked and implemented by BA staff. Prior to food preparation and ongoing.
Food Preparation and Meal timesKnifesStaff involved in food preparation. Ensure that all staff are aware of the risks involved with using sharp knives and that they use and transport them safely. Knives should be stored correctly when not in use, out of reach of children. Knives should not be used to open packaging. first aid box should be in close proximity.Setting management team, Visually checked and implemented by BA staff. Prior to food preparation and ongoing.
Food Preparation and Meal timesFood Handling and frequent handwashing could cause skin irritation.Some foods can cause some staff to develop skin allergies.Staff involved in food preparation. Where possible and sensible, staff use tools (cutlery, tongs scoops etc) to handle food rather than hands. Food grade, single‑ use, non-latex gloves are used for tasks that can cause skin problems, eg. salad washing, vegetable peeling and fish filleting. Where handling cannot be avoided, hands are rinsed promptly after finishing the task. Remind staff to check for dry, red or itchy skin on their hands and to tell manager if this occurs.Setting management team, Visually checked and implemented by BA staff. Prior to food preparation and ongoing.
Food Preparation and Meal timesContact with bleach and other cleaning chemicals. Prolonged contact with water, particularly in combination with detergents, can cause skin damage. Staff cleaning premises risk skin irritation or eye damage from direct contact with bleach and other cleaning products. Vapour may cause breathing problems.BA Staff, volunteers.All containers clearly labelled and kept out of reach of children. Where possible, cleaning products marked ‘irritant’ not purchased and milder alternatives bought instead. Strong rubber gloves, provided and used. Staff wash rubber gloves after using them and store them in a clean place. Remind staff to check for dry, red or itchy skin on their hands and to inform the management team if this occurs.Setting management team, Visually checked and implemented by BA staff. Prior to food preparation and ongoing.
Food Preparation and Meal timesElectrical Appliances- Staff could suffer serious/fatal injuries as a result of electric shock.BA Staff, volunteers involved in food preparation.All appliances should be PAT tested by a qualified electrician and labelled with a dated PAT test indicator sticker. Staff trained to check equipment before use and to report any defective plugs, discoloured sockets or damaged cable and equipment. Do not use if any signs indicate that the appliance is broken. Staff know where fuse box is and how to safely switch off electricity in an emergency. Plugs, sockets etc suitable for kitchen environment. Access to fuse box kept clear. Residual current devices (RCDs) installed on supplies to handheld and portable appliances.Setting management team, Visually checked and implemented by BA staff. Prior to food preparation and ongoing.
Food Preparation and Meal timesFire- Staff or customers could suffer serious/fatal injuries from burns/smoke inhalation.Children, Staff, Visitors or Volunteers.For each venue where food is prepared by a BA member of staff an individual 5 step Fire risk assessment done as at www.communities.gov.uk/fire and necessary action taken. Ensure that staff are aware of the fire procedures and evacuation process at each individual setting. Setting management team, checked and implemented by BA staff. Prior to food preparation and ongoing.
Food Preparation and Meal timesSafe food preparation- raw/cooked meat contamination, poor hygiene practices, risk of food poisoning.Children, Staff, Visitors or Volunteers.BA members of staff that prepare food are provided with food hygiene training and certification. Checked and implemented by BA management team. Prior to food preparation and ongoing.
Food Preparation and Meal timesRisk of allergy, reaction to food ingredients, foods that could be a choking hazard.Children, Staff, Visitors or Volunteers.At the point of booking parent/carer is asked to indicate any food allergies. Staff must ensure that this is checked prior to preparing food and should ensure that a suitable snack is available. Staff should ensure that children with known food allergies should have their medication close to hand when eating, and staff should be aware of how to use an anaphelisis epipen if required. Where possible at the point of drop off a coach should open a conversation with the parent or carer about measures that they would like to see in place for their child. A coach should contact a manager if these measure fall outside of the normal allergy procedures detailed here. Allergywise training is available to staff via www.allergywise.org.uk - Staff requiring this training should contact a member of the management team ahead of time if they are aware of a child in their care that suffers from allergies. Children with allergies are offered the opportunity to eat their meal away from other children that may have food containing allergens. Children in the group are reminded that they should not share food with each other. All coaches will hold the relevant children's first aid qualification and will familiarise themselves with the procedure for choking. Additionally food prepared by BA staff must not be considered to be a choking hazard. Where round foods are offered they should be cut into smaller half spheres, for example grapes. Setting management team, checked, monitored and implemented by BA staff. Prior to food preparation and ongoing throughout meal and snack times.
Food Preparation and Meal timesFood Items prohibited by religion. Children, Staff, Visitors or Volunteers.At the point of booking we request that the parent or carer notes any dietary requirements. In the instance of care club or holiday club where food may be provided as part of an activity it is important to seek permissions in advance for the consumptions of religiously sensitive food products.Setting management team, checked, monitored and implemented by BA staff. Prior to food preparation and ongoing.
Messy PlayNon edible items offered in messy play environment to preschool children. for example (but not limited to), shaving foam, mud, glue. ChildrenAll items offered should be non toxic. Children should be supervised and discouraged from eating. Signage will indicate Edible or non Edible. Setting management team, parent supervisors, checked, monitored and implemented by BA staff. Prior to Messy Play session and ongoing.
Messy PlayEdible food items- Messy Play. -for example (but not limited to) dry rice, beans, custard, yoghurt.ChildrenEdible items will be available during messy play for the purpose of play not consumption, however consumption should not cause harm. to ensure this please refer to the 'Food' section of this risk assessment and familiarize yourself with risk of allergy and choking. Setting management team, parent supervisors, checked, monitored and implemented by BA staff. Prior to Messy Play session and ongoing.